Admin Guide

Admin Functions

This section is for users with administrator access only. If you need admin access, contact anne.kariithi@cema.africa.

Approving new users

When a new user registers, their account appears in the Admin Dashboard as a pending registration. As an admin:

1. Go to Admin in the navigation bar.
2. Pending users are shown in a yellow banner at the top of the dashboard.
3. Click Approve to grant access, or Reject to permanently delete the registration.

You can also approve or reject users from the Admin → Users page.

Managing user roles

From Admin → Users, you can:

Action	What it does
Make admin	Gives the user full admin access
Demote admin	Removes admin access (you cannot demote yourself)
Grant HBTAP	Gives access to HBTAP-restricted datasets
Revoke HBTAP	Removes HBTAP access
Deactivate	Suspends the account (user cannot log in but data is preserved)
Reactivate	Re-enables a deactivated account

Uploading a new version of a dataset

1. Go to Admin → Datasets.
2. Find the dataset and click Versions.
3. Click Upload new version.
4. Upload the new file and fill in the Changelog (required) — describe what changed.
5. Click Publish new version.

The old version is preserved and can still be downloaded by admins. The new version becomes the live version immediately.

Editing dataset provenance

1. Go to Admin → Datasets.
2. Click Provenance next to any dataset.
3. Update the fields and click Save provenance.

Managing categories

1. Go to Admin → Categories.
2. Click Add category to create a new top-level category or a subcategory.
3. Select a parent category to make it a subcategory; leave blank for a top-level category.

New categories appear immediately in the Browse sidebar and the Upload form.

Viewing analytics

This section shows a record of the:

• Total users, active users, pending approvals
• Total datasets, downloads, and uploads
• Most popular categories
• Most active users
• A 30-day retention rate
• A live activity log (last 50 actions)

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CHEERS!